Vaccination Policy – Toronto Campus
1 POLICY
1.01 To protect all CCNM Toronto Campus Community members from the hazards of COVID-19, CCNM encourages all employees, faculty, and students to be fully vaccinated against COVID-19 and remain up to date with their vaccine series.
1.02 CCNM employees, faculty, students may be required to disclose their vaccination status.
2 SCOPE
2.01 This policy applies to all members of the CCNM community.
3 DEFINITIONS
3.01 Vaccine series - refers to the number of vaccine doses within a schedule that has been approved by Health Canada or the World Health Organization. COVID-19 vaccine products currently available in Ontario have a 2-dose plus boosters (i.e., Moderna, Pfizer-BioNTech, AstraZeneca or COVISHIELD) schedule.
3.02 Fully vaccinated – You are considered fully vaccinated in Ontario if you have received: the full primary series of a COVID-19 vaccine authorized by Health Canada, or any combination of such vaccines (two doses of Moderna, Pfizer-BioNTech, Novavax, Medicago, AstraZeneca, including COVISHIELD) in any combination or one dose of Janssen (Johnson & Johnson); or a full or partial primary series of a non-Health Canada authorized vaccine plus any additional recommended doses of a Health Canada authorized COVID-19 vaccine to complete the primary series; and your final dose of the COVID-19 vaccine at least 14 days before providing the proof of being fully vaccinated.
3.03 Up to date - means a person has received all recommended COVID-19 vaccine doses, including any booster dose(s) when eligible.
4 RESPONSIBILITY
4.01 All College Community Members share a social responsibility to contribute to the safety and well-being of the College community and will communicate the importance of this policy to all visitors of the College.
4.02 The College will:
  • promote community awareness of this policy, its objectives and the responsibilities and obligations it imposes
  • maintain the privacy and confidentiality of all information collected under this policy and in adherence to all provincial privacy legislation.
5 PROCEDURE
5.01 Should proof of vaccine administration be required, all current employees, faculty and students, will provide one of the following:
1. Proof of COVID-19 full vaccine administration
Proof of COVID-19 vaccine administration shall be provided as follows:
  • Students will submit to the Student Services department (via https://hipaa.jotform.com/212452537962257) who will store the information in confidential student files.
  • Employees and faculty will submit to the Human Resources department who will store the information in confidential personnel files.
Electronic copies of vaccination receipts are preferred.
2. Written proof of a medical reason, provided by either a physician or nurse practitioner, that sets out:
  • that the person cannot be vaccinated against COVID-19; and
  • the effective time-period for the medical reason (i.e., permanent, or time-limited). End dates for time-limited exemptions must be included in the written note. Individuals with time-limited exemptions are required to be fully vaccinated following time-limited exemptions.
A form can be printed and filled out here: COVID19 Vaccine Exemption Request Form (CCNM).pdf and sent to the College’s Legal Counsel for review.
Electronic copies are preferred.
5.02 This policy may be superseded by policies held at some of our external or ancillary sites (e.g., Community Health Centres). Therefore, if employees and students are required to be fully vaccinated and up to date on their vaccine series to attend an external or ancillary site, they will not be able to engage if they do not comply with the site-specific policy.
5.03 CCNM Toronto Campus will store vaccination disclosure information in accordance with privacy legislation. Vaccination status of employees, faculty, contractors, students, and volunteers will only be used to implement this policy, administer health and safety protocols, and support infection prevention and control measures in the workplace.
5.04 Currently this policy does not apply to patients visiting the campus for medical appointments.
5.05 This policy is subject to change based upon the latest requirements of the Government of Ontario.